Proclamations are ceremonial documents signed by the Mayor and issued for:
- Recognition of deceased persons affiliated or who lived in the City of Maple Heights
- Public awareness
- Significant Life Achievements
- Arts and cultural celebrations
- Special honors (on the recommendation of the Mayor)
The Mayor’s Office reserves the right to modify or deny any proclamation request.
Proclamations will not be issued for:
- Matters of political controversy, ideological or religious beliefs, or individual conviction
- Events or organizations with no direct relationship to the City of Maple Heights
- Campaigns or events contrary to City policies
- An organization or person requesting the same day request of their proclamation.
Note: A Certificate of Recognition or Congratulatory letter is an alternative where proclamation criteria are not met.
Who can make a proclamation request?
- Request must be made by a City of Maple Heights resident
- Proclamations must affect a broad group of people. Where appropriate for individuals, depending on the occasion or event, either a Certificate of Recognition or Congratulatory letter will be provided.
How should a proclamation request be made?
- All requests must be made by contacting the Office of the Mayor either by phone, e-mail, in writing, or hand delivered.
- Requests should be made at least 3-5 business days in advance of the date the document is needed. The exception to this rule is condolence requests- these should be made as soon as possible after a person’s passing. In this case, proclamations may be available within 1-2 business days.
What must the request include?
- Contact person’s first and last name, address, and telephone number.
- A brief summary and/or background of the event or organization.
- The name and date (s) of the day, week, month or event to be proclaimed.
- Draft text for the proclamation, including 6 to 7 “whereas” clauses which include content information relevant to the person or organization being recognized
- An indication of whether the proclamation should be mailed or will be picked up and the date.
- A date when the proclamation is needed.
All questions may be directed to Office of the Mayor at (216) 587-9011. E-mail requests may be directed to Lynn Shaw at LShaw@mapleheightsohio.com or by writing to:
Office of the Mayor
Maple Heights City Hall
5353 Lee Road
Maple Heights, Ohio 44137