Proclamations are ceremonial documents signed by the Mayor and issued for:

  • Recognition of deceased persons affiliated or who lived in the City of Maple Heights
  • Public awareness
  • Significant Life Achievements
  • Arts and cultural celebrations
  • Special honors (on the recommendation of the Mayor)

The Mayor’s Office reserves the right to modify or deny any proclamation request.

Proclamations will not be issued for:

  • Matters of political controversy, ideological or religious beliefs, or individual conviction
  • Events or organizations with no direct relationship to the City of Maple Heights
  • Campaigns or events contrary to City policies
  • An organization or person requesting the same day request of their proclamation.

Note: A Certificate of Recognition or Congratulatory letter is an alternative where proclamation criteria are not met.

Who can make a proclamation request?

  • Request must be made by a City of Maple Heights resident
  • Proclamations must affect a broad group of people. Where appropriate for individuals, depending on the occasion or event, either a Certificate of Recognition or Congratulatory letter will be provided.

How should a proclamation request be made?

  • All requests must be made by contacting the Office of the Mayor either by phone, e-mail, in writing, or hand delivered.
  • Requests should be made at least 3-5 business days in advance of the date the document is needed. The exception to this rule is condolence requests- these should be made as soon as possible after a person’s passing. In this case, proclamations may be available within 1-2 business days.

What must the request include?

  • Contact person’s first and last name, address, and telephone number.
  • A brief summary and/or background of the event or organization.
  • The name and date (s) of the day, week, month or event to be proclaimed.
  • Draft text for the proclamation, including 6 to 7 “whereas” clauses which include content information relevant to the person or organization being recognized
  • An indication of whether the proclamation should be mailed or will be picked up and the date.
  • A date when the proclamation is needed.

All questions may be directed to Office of the Mayor at (216) 587-9011. E-mail requests may be directed to Lynn Shaw at or by writing to:

Office of the Mayor
Maple Heights City Hall
5353 Lee Road
Maple Heights, Ohio 44137